Candidate Agreement

NOTICE STATEMENT

 

As part of any recruitment process, Dorward James collects and processes personal data relating to job applicants.  We are committed to being transparent about how we collect and use that data and to meeting our data protection obligations.

 

 

Dorward James collects a range of information about you including:

 

Your information is collected in different ways, for example, data might be contained in application forms, CV’s, passport or other identity documents or collected through the interviews which are held and any other forms of assessment such as online testing.

 

We will also collect personal data about you from third parties such as references supplied by former employers, information from employment background check providers and information from criminal records checks.  We will seek information from third parties only once a job offer has been made to you and we will confirm that we are taking up references.

 

 

The data we collect will be stored in a range of different places, including on your application record, in HR files and systems and on other IT systems (including email).

 

 

Dorward James needs to process data to take steps at your request prior to entering into a contract with you and again if we do enter into a contract with you.

 

Sometimes we need to process data to ensure that we are complying with legal obligations, for example, we are required to check an applicant’s eligibility to work in the UK prior to any employment starting.

 

We have a legitimate interest in processing personal data during the recruitment process and keeping records of that process.  By processing data from job applicants, we can manage recruitment processes, assess and confirm your suitability for employment and make decisions on job offers.  There are times when we may need to process data from job applicants in the response to and defence of any legal claims which may be brought.

 

We have assessed and believe that in addition to our interests, it is in your interests for us to retain your personal information in relation to any suitable future employment opportunities which you may be interested in.  If you object to us retaining your information you can object by writing to the Managing Director.

 

Where necessary, we also process health information if we need to make reasonable adjustments to the recruitment process in relation to any type of ill health or disability which an applicant may have.  This allows us to carry out our obligations and exercise specific rights in relation to employment.

 

We also may request explicit consent to process some special category data such as information about ethnic origin, sexual orientation, health or religion or belief, this information is for equal opportunities monitoring only and you can freely decide whether or not to provide it.  If you choose not to provide this information you will suffer no detriment as a consequence.

 

For some roles, our Company is obliged to seek information about criminal convictions and offences.  Where we do this, it is only because it is necessary for us to carry out our obligations and exercise specific rights in relation to employment.

 

 

Your information will be shared for the purpose of the recruitment exercise, this includes sharing with members of the HR and recruitment team including the recruitment team of any third party Company who has the vacancy, interviewers involved in the recruitment process, managers in the business area with a vacancy and IT staff if access to any of the data is necessary for the performance of their roles.

We may transfer your personal information outside the EEA.  If we do, Dorward James requires the same security measures and safeguards to be in place as when data is transferred within the UK and you can expect continued protection of your personal information.

 

 

Dorward James takes the security of your data very seriously and has internal policies and controls in place to ensure that your data is not lost, accidentally destroyed, misused or disclosed and is not accessed except by its employees and 3rd party providers in the legitimate performance of their duties in relation to the recruitment process.

 

If you are unsuccessful in a specific recruitment process we will retain your data for a further period in order to be considered for future employment opportunities, if you object to us retaining your information you can object by writing to the Managing Director.

 

If you are successful in your application for employment, personal data gathered during the recruitment process will be transferred to your personal file and retained in accordance with Company policies. 

 

 

As a data subject, you have several rights, you can:

If you would like to exercise any of these rights please contact James Milne, Managing Director.  You can also contact this person to request a Subject Access Request Form (SAR) if you wish to make a SAR.

 

 

 

Our recruitment processes are not based solely on automated decision-making.